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Hawaii Department of Education

FACILITY IMPROVEMENT PROCESS REDESIGN

Data-driven facilities improvements

The Hawai’I Department of Education is the only state-wide department of Education in the US. Its 319 sites and 600 MM square feet are located on six islands covering a range of over 300 miles. Despite an annual budget of over $200MM for school improvement projects only 37% of the budgeted funds are actually spent prior to expiring. The district needed a new method to rapidly identify projects, equitably distribute funding, and contract with providers. MKThink developed an approach called HI-FIT (Hawaii facility inspection tool) to perform rapid assessments of school campuses against a common set of guidelines. The assessment tool evaluates up to 112 attributes of each room on a campus. These assessments are analyzed to identify common needs across multiple sites and prioritize relative to DOE goals such as learning outcomes and student safety, and published via a publicly available website. Large scale multi-site bundled projects are then assigned to prequalified contractors, replacing the conventional one-off design-bid-build process.

PROJECT:

DATES: 2018 - Present
STATE: Hawaii
SIZE/SCALE: 319 Campuses, 600MM S.F.
MARKET: K-12

SERVICES:

CHALLENGE: Despite an annual budget of over $200MM for school improvement projects only 37% of the budgeted funds are actually spent prior to expiring. The district needed a new method to rapidly identify projects, equitably distribute funding, and contract with providers. 
SERVICES: MKThink developed an approach called HI-FIT (Hawaii facility inspection tool) to perform rapid assessments of school campuses against a common set of guidelines. The assessment tool evaluates up to 112 attributes of each room on a campus. These assessments are analyzed to identify common needs across multiple sites and prioritize relative to DOE goals such as learning outcomes and student safety, and published via a publicly available website. Large scale multi-site bundled projects are then assigned to prequalified contractors, replacing the conventional one-off design-bid-build process.
RESULT: Reduction in time from need identification to project completion from 5 years to 18 months. An increase in percent of allocated budget spent from 37% to 88%. Projected impact – improved safety and health conditions (prioritized $60MM of project spending).
METRICS OF SUCCESS: Average budget of contracted project increased by 1200%. Duration of design through contracting reduced from 23 months to 3 months.